Have you made time for the thing that matters (i)

We all have things we’d like to do. So many in fact that I always recommend writing them down in a to-do list. A well-designed to-do list not only lets you capture all the vague tasks you’d like to do at some point, it also lets you prioritise what to work on now and what can wait.

One of the most powerful productivity illustrations is called an Eisenhower matrix. I have talked about it in previous posts but I will provide a sample under here in case you aren’t familiar with the matrix.

Eis
Blue is good
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Right task, Right time

A short while back, at an event, I had a conversation with a friend who wanted to learn how to use Spreadsheet software. He could do basic things using a spreadsheet but had come to realise just how versatile the skillset could be. However, he mentioned not having enough time to learn. I asked him a few questions about how best he learnt. Did he prefer classroom settings, one-on-one learning, self-taught or online classes? Knowing this would help him figure out how to create time to improve his spreadsheet skills. Unfortunately, we couldn’t finish the conversation as we had to move on to other activities.

A
Now or Later
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Productivity boils down to making choices

A man at a crossroad

Craig Jarrow of Time Management Ninja said “I don’t have time isn’t an excuse. Rather, it is a choice to do something else.” Each day, you face a multitude of choices. Writing a to-do list is a choice. Doing the tasks you write is another choice.

Man at a crossroad
Which will it be?
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Do what matters first

Priority

In the famous book “Eat that frog” by Brian Tracy, the author advocates that you should start your morning with the task that you are most likely to procrastinate on because you consider it the most difficult part of your day. The logic is if you had to eat a live frog first thing in the morning then you can go through the rest of your day knowing the worst of it is behind you.

I am a great advocate of this philosophy. I believe in utilising your early morning hours to get your most important tasks done. Even if that’s the only thing you got done that day, you can smile when you do your evening review because you know you got one task that mattered out of the way.

A frog on a leaf
Frogs are best eaten first thing in the morning
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