Squeezed into action

Suppose you had a number of tasks on your to-do list but can’t seem to get started on any of them. You know these tasks are important. That’s why you wrote them down in the first place. These are tasks you can’t delegate. The responsibility for getting them done rests with you. What’s one thing you can add to your to-do list to boost your chances of getting those tasks done? A time constraint.

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Never underestimate the power of attention

Have you ever had to build a skyscraper or send a man to another planet? Ok. Most people will never do those projects in their lives and that’s fine. However, we all deal with some level of complexity on the projects we work on whether it’s designing a new software or setting up a supply chain halfway across the globe. No matter how complex the project you are trying to do is, it can be broken down into a number of simple tasks. Reducing complex processes to their simplest activities is how skyscrapers are built.

“Most people overestimate what they can achieve in a year and underestimate what they can achieve in ten years.”

Bill Gates.
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Have you made time for the thing that matters (ii)

How do you achieve great results on the Important but not urgent tasks? You create time for Deep focus. I first encountered the concept of Deep focus in the aptly named book Deep Focus: Rules for focused success in a distracted world by Cal Newport. If you haven’t read it, I’d recommend adding it to your reading list.

The idea behind deep focus is an individual will get more done in a single hour of focus-driven work on a single task than they would in ten hours of shallow focus split across different tasks. If you want to get more done, you not only need to first create time for it, you also need to make sure that time is quiet and focused time.

Productivity = Time spent * Intensity of Focus

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Have you made time for the thing that matters (i)

We all have things we’d like to do. So many in fact that I always recommend writing them down in a to-do list. A well-designed to-do list not only lets you capture all the vague tasks you’d like to do at some point, it also lets you prioritise what to work on now and what can wait.

One of the most powerful productivity illustrations is called an Eisenhower matrix. I have talked about it in previous posts but I will provide a sample under here in case you aren’t familiar with the matrix.

Eis
Blue is good
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The SI Unit of work should be a Solid Hour

A signboard. It says Focus

My Physics teacher will probably kill me for the title of this article. What’s your BHAG? The Big, Hairy audacious goal. The one that scares you a little when you think about it. I’m sure you had one for the year. That’s why you are here. The year is almost over. Are you likely to get it achieved before the year ends? Many people come up with a great BHAG but struggle to commit to the work needed to achieve them. Does that sound like you?

The word "focused" marked by a green highlighter
I choose to do one thing alone

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