I dislike meetings. Especially those that go on for two hours and the only task you have to do at that meeting is listen. Many meetings can drag on way too long and go beyond schedule. Despite this, a lot of people seem to like meetings because they create the illusion of one having been productive. They are supposed to be places where ideas get discussed. When they run too long, however, most people start checking their phones under the table (if they can get away with it) or even fall asleep.
Meetings are inevitable for some people. If you are one of those people, you have my sympathies. However, there are some policies you can get your organisation to adopt that can make your meetings more productive.
Scenario A: You wake up after a good night’s rest. You eat a healthy breakfast. When work starts, everything seems to fall in place. You are in the zone. All your A-tasks for the day get completed and you make progress towards your goals.
Scenario B: You wake up grumpy. The electricity goes out while you are trying to boil water for tea. When you get to your car, you discover you have a flat tyre and the spare tyre has no pressure in it. By the time you get to work, you are ready to take your anger out on anyone unfortunate enough to get in your way. You can’t seem to focus. You give up on getting any meaningful work done before lunch and just want the day to end so you can go back to sleep.
Q4 is an interesting time of the year. Most people see the final quarter as a mop up quarter. It’s not one to make new plans but a good time to neatly round up all the work you have been doing across the first three quarters. It is also the time many people face burnout brought about by a pressure to meet deadlines before the end of the year.
I’m sure you have a goal. You wouldn’t be reading a personal productivity blog if you didn’t (Thanks for reading my blog by the way). The greatest power of a goal is that it allows you to put down on paper (or cloud) something you would like to accomplish and chart out how you plan to get it done. You can track the skills you would need to acquire to achieve your goal, how long it would take, how much money you need to invest etc.
Nigerians are a very busy people. If you go to a Government Office and need something signed, the person holding the stamp is bound to tell you to wait a few hours because they are busy. Never mind, they don’t seem to be doing anything. We are in a hurry to beat traffic lights and complain when KAROTA stops us and demand that we pay a fine. We should be forgiven. We are busy people who just happen to be in a hurry and the light should have stayed green just a few seconds longer. We try to cut queues because we are busy. Should I go on?
A few weeks ago, a friend complained about her to-do list no longer being a source of motivation for her. Rather than serving as a personal productivity tool, it was only causing her stress. Concerned I reached out to her and told her I’d be willing to help. I guessed that most likely, the problem was with how she set up tasks on her to-do list. It turned out I was right (I enjoyed my Sherlock moment).
My friend has to manage many different processes. There are points in some of those processes where she has to wait for input from other people before she can continue. It was this waiting that was causing her anxiety. She was capturing “waiting” as a to-do list task. Big mistake.
I wrote an article about some of my favourite productivity apps earlier this year. Over the years, I have had the opportunity to try many of them. Sometimes, a friend would recommend an app and I would try it out just to see what features it has and rate its ease of use.
A few weeks ago, someone who read my article told me they had downloaded all the apps I had recommended and were using them all. I thought this was unnecessary and most likely would result in decreased productivity for him. I asked him which was his favourite among the apps he had tested so far? He chose Evernote. I recommended he stick with that and leave the rest for now. Evernote is likely to meet his personal productivity needs.